The show will be at the Lecture Theatre of the Victoria Conference Centre, and the Expo Floor will be in the Pre-Function Area just outside the theatre.
Sunday, Apr 23, 2023
Venue/Location: Victoria Conference Centre, 720 Douglas St, Victoria, BC V8W 3M7
Volunteer/Vendors Call Time: 8:30 AM
Judges Call Time: 8:30 AM
Pre-Function/Expo Area will open at 9:00 AM (DOORS OPEN)
Pre-Judging 10:00 AM
Finals 4:00 PM
The show is expected to run till about 7:00 PM
Strike/Clean-up After the show till about 8:00 PM
Athlete Check-In – Saturday, April 22, 2023
Volunteers to arrive to set-up and prepare venue
Judges to arrive at 3:30PM
Mens’ Registration: 4:00PM-4:45PM (45 minutes)
Check-ins for Men’s Bodybuilding, Classic Physique and Men’s Physique
Womens’ Registration: 4:45PM-5:30PM (45 minutes)
Check-ins for Women’s Bodybuilding, Women’s Physique, Fitness, Figure, Wellness and Bikini
|5:30PM||CPA Amatuers’ Athletes Meeting @ Victoria Conference Centre|
|6:00PM||IFBB Pros’ Athlete Registration & Pros’ Athlete Meeting shortly after|
We have a reservations at Brown’s Social House (Sunday, April 23, 2023) for dinner (at your own expense) at 8:30 PM, please let Christina know if you would like to join us.
TICKETS: Each silver/booth Sponsor will receive two vendor passes that will give you access to the expo floor and theatre. You can purchase additional tickets online at $70 per show or $130 for the entire day. Use promo code “VendorPass” for 50% off two additional day passes. https://influentialsports.com/tickets/.
VOLUNTEER/STAFF DRESS CODE: Black pants and comfortable shoes!
PARKING: The VCC has a two-level, 305-vehicle underground parking garage with access from Douglas Street. The parkade is open daily (year-round) from 5:00 a.m. until midnight with an attendant on duty.
HOTEL ROOMS: Special Rate available for all vendors, volunteers and athletes (starting at $219 per night before Sunday, March 25, 2023). Book your discounted hotel room online.
Market Your Business
SWAG BAGS: For those providing gifts for the swag bags (100 units), reminder gift items must be delivered and received at Truth Gym Gallery 3 weeks before the show (Sunday, April 2, 2023). Swag bag inclusion is an excellent opportunity to get your brand into all attendees’ hands.
ATTN: Vancouver Island Showdown
Truth Gym Gallery
1035 Alston St, Victoria, BC V9A 3S6
Front Desk Hours are 10 AM-6 PM
*before Sunday, April. 2, 2023
Loading and Setting Up
All Silver/Booth sponsors will receive a 10ft area with one 6ft table and linen.
LOAD IN NOTES: Reminder to bring your extension cords (the Conference does not have extension cords for everyone).
Any LARGE items that require the loading dock are available Saturday between 7:00 -10:00 PM.
Once you are at the loading dock, you must call Client Services (250-704-6752) to access the building. Smaller vendors can use the courtyard and Douglas street lane for move-in. Douglas street doesn’t have ramps, so that would be more pop-up banner vendors and lighter move-ins.
We will have access to the Pre-Function area at 7 am on Sunday, but as I mentioned, the loading dock will not be available in the morning until after 10 AM. VIS Team Staff will be on-site at 8 AM. Athletes will arrive at 9 AM, and the first show is at 10 AM.
EARLY LOAD IN SATURDAY: This is available for a select few vendors between 6:30 PM – 8:30 PM
LOUT OUT NOTES: Reminder to kindly dispose of or remove any garbage, floor wraps, merchandise, etc., following the event (7:00 PM). Then, you can use the loading dock for the move-out.
LOADING DOCK: This is a reminder to please unload and move your vehicle. This space is not for parking. Access is available Saturday between 7:00 -10:00 PM and Sunday after 10 AM.
Call time for all Volunteers
Saturday, April 22, 2022, at 10:00 AM
Sunday, April 23, 2023, at 8:00 AM