Vancity Showdown COVID Protocol

CORONAVIRUS (COVID-19) PLAN

                                                Based upon Phase 3 – B.C.’s Restart Plan

8/2/2020

Principal Authors: Rupali Gill and Corey Swiergosz

VANCITY SHOWDOWN 2020

COVID-19 PLAN

Section 1: Introduction

            Vancity Showdown and Influential Sports Inc. has developed the following plan in an effort to ensure the health and safety of the various hotels and venues we will be working with, including Inn at the Quay and Massey Theatre.

            This plan is based on B.C.’s Restart Plan – Phase 3 and is subject to adaptations as per the guidelines and updates from the B.C. government. This plan will also take into account the Massey Theatre – Guide to Reopening plan as well as the Inn at the Quay protocols and processes.

            Our primary goal is to protect the health and safety of our staff, volunteers, and athletes.Section 2: Equipment and Supplies

  • Hand sanitizers at entrance and exit of venue
  • Extra masks for staff and volunteers (in case they do not have their own)
  • Each athlete will be provided with a mask in their athlete bags (in case they do not have their own)
  • Extra Disposable masks for Show Day
  • No touch Thermometers with extra batteries (total 2)
  • Disinfectant wipes
  • Pens (included in each athlete’s bag)
  • Wipeable clipboards
  • Tape for floor marking X to ensure Physical Distancing of 6 feet or 2 meters maintained

Section 3: Athletes Meeting

The first time the athletes come to the Athletes Meeting is the first and most pertinent touchpoint. The athletes will come in with masks on, use sanitizer, and answer the Screening Questionnaire as per Appendix A. This questionnaire will aid in identifying and assessing symptoms as well as potential contact tracing. The athletes will then have their temperature checked and recorded. Any athlete with a temperature reading above 37.2° Celsius will not be allowed to enter the venue or compete in the Vancity Showdown. Any athlete that does not pass the Screening Questionnaire will not be allowed to enter the venue or compete in the Vancity Showdown.

At the entrance of the host hotel, signage as per Appendix C will be posted

The forms to be signed by athletes will be in an envelope in each athlete’s bag once they have proven their CPA membership and ID. Staff to handle forms will wear gloves. Once all information verified, athlete to sign form with provided pen and staff will insert form into envelope.

Section 4: Show Day

The athletes will come in with masks on, use sanitizer, have their temperature checked and be screened using the Screening Questionnaire ‘Show Day’ as per Appendix A . Any athlete with a temperature reading above 37.2° Celsius will not be allowed to enter the venue or compete in the Vancity Showdown. Any athlete that does not pass the Screening Questionnaire will not be allowed to enter the venue or compete in the Vancity Showdown. Temperature checks and Screening Questionnaire to be completed by Paramedic volunteers.

This show will have no live audience.

The athletes and staff will utilize the front lobby and general seating area as the Backstage Area. The downstairs pit will not be used. There will be a maximum of 30 athletes in the building at a given time and a maximum of 20 staff members, including judges.

Each athlete will be required to wear footwear until they reach the side of the stage at which point a plastic bin will be provided to place flip-flops, masks, and pump up bands. A staff member with face mask and gloves will transfer your belongings to the opposite site of the stage that you will be exiting. Women’s classes that have high heel shoes can wear these in the “staging area” and on stage, they do not need flip-flops.

Masks are not mandatory on stage for participants however they are required to be a mandatory 6 feet apart from each other. A maximum amount of 10 athletes will be allowed on stage at 1 time with 6 feet around them clear from any other individual.

One class will be judged at a time. There will be no pre-judging, rather the individual posing, comparisons, and awards will be done altogether.

Each athlete must bring their own pump up equipment with them should they desire. No equipment will be provided as in years past.

The Massey Theatre venue will have a full time staff member on site that will be cleaning all high touchpoints throughout the day.

There will be a break after every class is judged. Prior to a new class of athletes entering, volunteers and staff will wipe and disinfect the railings and areas utilized by athletes.

Athletes will have communication via push notification app called ‘Musclewear’ for phones in order to inform the athletes about real time schedules and timings.

The schedule for the classes will be as follows:

Women’s Fitness

Men’s Bodybuilding

Men’s Classic Physique

Men’s Physique

Women’s Physique

Women’s Figure

Women’s Wellness

Women’s Bikini

**Each class will be in the following order

True Novice

Novice

Grand Masters

Masters

Open (A,B,C,D)

Section 5: Athletes Responsibilities

All athletes must enter any venue with a mask on. Each athlete must be honest and forthcoming with any symptoms they may be experiencing for the health and safety of others. Each athlete must bring their own pen to the athletes meeting as well as show day.

All athletes must wear a mask when they enter the venue and back stage at all times

Individual posing: During the individual posing, athletes are not required to wear their masks.

Comparisons: During comparisons, a maximum of 10 athletes and 2 staff will be allowed on stage. Athletes will not be required to wear their masks as they will be 6 feet apart.

Athletes will have to wear masks up until they get on stage, and they will have to put them back on when they are off stage.

Each athlete will have a bin to put their personal belongings in, including their masks, prior to stepping on stage. A staff member will take the bin from one side of the stage to another, wearing gloves to handle the bins.

Section 6: Health Advisor Responsibilities

Ensure all rules and guidelines are met as per Government of BC Phase 3 Restart plan and venue plan. Assess any athletes who screen with an increased temperature or positive screening questions, and complete a further assessment. Determine if athlete able to compete. Assist in temperature checks.

Section 7: References

https://www2.gov.bc.ca/gov/content/safety/emergency-preparedness-response-recovery/covid-19-provincial-support/phase-3

Massey Theatre Plan

Inn at the Quay Health and Safety Information:

Athlete Name:_____________________
Athlete’s number:_____________________
Phone Number:_____________________

In the last 14 days, have you: (CIRCLE YES or NO)

Returned from travel outside of Canada?YESNoDate:__________
Been in close contact with anyone diagnosed with confirmed COVID-19?YESNoDate:__________
Lived or worked in a setting that is part of a COVID-19 outbreak?YESNoDate:__________
Been advised to self-isolate or quarantine at home by Public Health?YESNoDate:__________

Do you have any onset of COVID-19 symptoms? (CIRCLE YES or NO)

Fever    YesNo
CoughYesNo
Shortness of BreathYesNo
DiarrheaYesNo
Nausea and/or VomitingYesNo
Runny nose/nasal congestionYesNo
Sore ThroatYesNo
Painful SwallowingYesNo
Loss of Sense of SmellYesNo
ChillsYesNo
Muscle AchesYesNo
FatigueYesNo
HeadacheYesNo

Athlete’s Meeting temp: ______________________

If you answered yes to any of the following, please see a Staff Member or the Health Advisor.
Notes: _____________________________________________________

ATHLETE’S MEETING Date: ______________________

Time:______________________

I ______________________ hereby sign this liability disclaimer form on the (date)_________________ and understand that all activities I participate in this event are done out of my own risk and I accept all responsibility. I have answered all questions to the best of my knowledge.

Athlete Signature: ______________________

Health Advisor Signature: ______________________

SHOW DAY

Athlete Name: ______________________

Athlete’s number: ______________________

Phone Number: ______________________

In the last 14 days, have you: (CIRCLE YES or NO)

Returned from travel outside of Canada?YESNoDate:__________
Been in close contact with anyone diagnosed with confirmed COVID-19?YESNoDate:__________
Lived or worked in a setting that is part of a COVID-19 outbreak?YESNoDate:__________
Been advised to self-isolate or quarantine at home by Public Health?YESNoDate:__________

Do you have any onset of COVID-19 symptoms? (CIRCLE YES or NO)

Fever    YesNo
CoughYesNo
Shortness of BreathYesNo
DiarrheaYesNo
Nausea and/or VomitingYesNo
Runny nose/nasal congestionYesNo
Sore ThroatYesNo
Painful SwallowingYesNo
Loss of Sense of SmellYesNo
ChillsYesNo
Muscle AchesYesNo
FatigueYesNo
HeadacheYesNo

Show Day temp: ______________________

If you answered yes to any of the following, please see a Staff Member or the Health Advisor.
Notes: _____________________________________________________

ATHLETE’S MEETING Date: ______________________

Time:______________________

I ______________________ hereby sign this liability disclaimer form on the (date)_________________ and understand that all activities I participate in this event are done out of my own risk and I accept all responsibility. I have answered all questions to the best of my knowledge.

Athlete Signature: ______________________

Health Advisor Signature: ______________________

APPENDIX B: RULES AND INFORMATION FOR ATHLETES

  • COVID-19 is spread through respiratory droplets.
  • The most effective way to prevent the spread is:
    • Physical Distancing
    • Handwashing (sanitizer or soap and water)
  • Keep your mask clean and dry.
  • DO NOT touch your mask, eyes, nose or mouth. If you do, wash your hand immediately before touching anything else.
  • If your mask becomes soiled, wet, damaged, replace it immediately.
  • Practice good hand hygiene even if you are wearing a mask. This includes covering sneezes and coughs and handwashing.
  • Adhere to all rules as per venue guidelines, including backstage and washrooms.

Appendix C: SIGNAGE

  • Keep mask on at all times except on stage
  • Do not touch your mask. If you do, sanitize or wash your hands immediately
  • You will be screened prior to entrance at the Athlete’s Meeting and Show Day

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